Data removal

We do not make any money from your private data and for data minimisation reasons, unused free accounts will be irretrievably deleted after a waiting period!

You can prevent deletion by using your time-tracker at regular intervals.

Why we delete data

Many people quietly accept that using the internet is a threat to their privacy; that their private information is sold for money and abused by Big Tech. Not with us: we don't do that. We fight against it! We do everything we can to protect your privacy. One of our strongest weapons in protecting your privacy is deleting your data when you're no longer using it.

Sounds scary? Not to us. We believe that deleting unused data is the best way to prove to everyone that our business is not about collecting user accounts. We want to provide you with a safe working environment. Privacy first is one of our most important rules. There is no investor behind us, so we do not have and do not want to fake our numbers with expired accounts! We can make our own rules.

And one of these rules is: You must log in once a month and enter a time record.

If you don't follow this rule, you will receive a warning that Your cloud is unused. After receiving this email, you will have 4 weeks to log in and enter a timesheet. If you fail to do so, your cloud will be irretrievable/permanently deleted.

This process only applies to free users. Paying customers pay us to host Kimai - their data is protected and will never be touched.

Missing your login / cloud?

You can ask for details, but unfortunately we can't provide them. We take the GDPR seriously and if you don't use Kimai, we delete your data completely. We don't know if you had an account in the past. If it is not there, but you are sure it existed, then it has been removed by our privacy processes.

You can always register a new account and cloud if you wish. But please make sure that you read our emails the next time. We don't spam, we just send you important updates about your cloud.

So unsubscribing from our system emails is not only a bad idea, it's a violation of the TOS.

Warning emails

Kimai will send you warning emails that your cloud is unused with more information if the following applies:

• after the trial period has expired
• last login was more than 30 days ago
• the last timesheet was created more than 30 days ago

If you don't need your Kimai cloud anymore, you don't have to do anything: four weeks after sending the warning-email, your cloud and your account will be completely deleted.

Data protection for paid customer

Data for paid accounts is secure! Paying customers and accounts that have had a paid plan in the past are protected and will never be touched by this process.

Data from accounts that have used a paid plan in the past can be deleted upon request.